Accounting

1. From the Devices and Printers window, right-click the printer icon, then select Xerox Printer Properties.
2. On the Accounting tab, for Accounting, select an option.
   • Enabled: To activate accounting, select this option. When you enable accounting, the Settings option appears.
   • Disabled: To disable accounting, select this option.
3. Select an Accounting Method.
   • Charge Me: This option tracks the number of copy, print, scan, and fax jobs for each user. This option requires a user ID. A user ID passcode is optional. The feature uses user IDs that are predefined in the printer.
   • Charge an Account: This option tracks the number of copy, print, scan, and fax jobs for each user. This option requires a user ID and account ID. A user ID passcode is optional. The feature uses user IDs and account IDs that are predefined in the printer.
   • Prompt Me to Choose: This option allows you to choose Charge Me or Charge an Account when you submit a print job. This option is available only when the print-time prompt is enabled.
   • Network Accounting: This option requires a user ID and account ID. This option obtains user IDs and account IDs from a network authentication server. If the device is configured for Xerox Standard Accounting, this option is not available.
   • Charge Print: This option requires a billing ID. A billing ID passcode is optional.
4. To configure settings, click Settings. Select options as needed.
   1. To hide ID entries from view, for Mask All Codes, select On. Asterisks (*) replace any characters typed in the ID field. This is the default setting.

      When the Mask All Codes setting is disabled, all characters typed in the ID field are displayed as text.

   2. For Print-Time Prompt, select an option.
      • Enabled: This option enables the device to prompt you for a user ID, account ID, or billing ID when you submit a print job.

        When the print-time prompt is enabled, default accounting codes are optional.

      • Disabled: This option requires you to provide a user ID, account ID, or billing ID, before you submit a print job.

        When the print-time prompt is disabled, provide accounting codes as needed.

   3. To show the last-entered code when the device prompts you for an ID, for Remember Last Entered Codes, select Enabled. This option is available only when the print-time prompt is enabled.
   4. To track your print jobs, select a Tracking Option.

      Make your selection based on the policies established within your organization and the type of accounting system that you use.

      • No Tracking: This option does not require an ID and password. When you select this option, the accounting method and other settings are not available for selection.
      • Tracking for All Jobs: This option requires you to enter your user ID, account ID, or billing ID when you submit a print job.
      • Tracking Only for Print: This option requires you to enter an ID for a black and white or color print job.
      • Tracking Only for Color: This option requires you to enter an ID for color print jobs. This option is available only on color devices.
      • Tracking Only for Color and Fax: This option requires you to enter an ID for color print jobs and faxes. This option is available only on color devices, and when the Fax feature is installed.
      • Tracking Only for Fax: This option requires you to enter an ID when you send a fax. This option is available only when the Fax feature is installed.
5. For Accounting Codes, type a Default User ID, Default Account ID, Default Billing ID, and Passcode as needed. This option is available only when the print-time prompt is enabled. To view the passcode that you entered, click and hold the reveal button.
   Use the Password Peek feature to view the passcode. When you click the reveal button on the right side of the passcode field, the passcode text appears.
6. Click OK.