Add From Phonebook

You can use the Fax Phonebook to add and edit recipients, add groups, and import a phonebook file.

To add a recipient from your phonebook:

Click Fax Settings > Fax Options.
To add a recipient from your phonebook, click the Add From Phonebook icon.
Choose a phonebook.
- Personal Phonebook
  You can edit and maintain a personal phonebook on your computer. Other users do not share your personal phonebook. Create a personal phonebook or import a comma-separated value .csv file. A personal phonebook stores up to 1000 entries. If a phonebook does not exist on your computer, the print driver creates a personal phonebook for you.
  Note: To create or edit a personal phonebook, refer to Editing the Fax Phonebook.
- LDAP Phonebook
  An LDAP phonebook is accessible to all users. If your network settings allow it, you can copy contacts from an LDAP phonebook to a personal phonebook.
  Lightweight Directory Access Protocol (LDAP) is a protocol used to process queries and updates to an LDAP information directory, on an external server. The printer can use LDAP for network authentication and authorization. LDAP directories are optimized for read performance. Use this page to define how the printer retrieves user information from an LDAP directory.
  An LDAP Phonebook is available on the print driver when Bi-directional Communication is enabled on the print driver.
  LDAP information on the printer is defined as a valid IPv4 address or an IPv4 DNS Name. For faxing, LDAP does not support IPv6 addresses or DNS names.
  The printer can retrieve LDAP information through bi-directional communication.
  The print driver can establish a connection with an LDAP server.
  You can use the Bi-Directional Communication Setup to enable two-way communication between a network printer and your computer.
  Note: For Personal Phonebook, the search begins and displays results as you type. For LDAP Phonebook, the search begins only after you type and click the Search button.
To find a recipient, use the scroll bar or search option, then click the recipient name. Click OK. To add more recipients, repeat this procedure.
For Personal Phonebook, you can add a recipient or add a group. When you add a group, the recipients in the group are added individually to the fax recipients list.
To edit or delete an entry from the recipient list, use the following options:
- To edit an entry, select the recipient in the list, then click Edit.
- To delete an entry from the list, select the recipient name in the list, then click Delete.
Click OK.

Fax Settings