Launching the PhaserShare Administrator

1. Log in to a file server as SUPERVISOR or ADMIN.
2. Start Windows.
3. The installer places (by default) the PhaserShare Administrator icon in a folder/group called PhaserTools. To start the PhaserShare Administrator, double-click the PhaserShare Administrator icon, or start the application using one of the standard Windows methods. Refer to your Windows documentation for complete information on how to start applications.
4. In the Printer List, locate the desired printer.
• The Printer List displays only Xerox printers from the NetWare file servers that were attached when you launched the PhaserShare Administrator.
• If the list is long, you may need to use the scroll bar to scroll through the list and find the printer you want.
• The list is constructed according to the search options that are currently active. You can control the list to display only certain types of printers based on search options that you specify. To display the Search Options dialog box, click Search Options . For more information on controlling the list with search options, see Specifying search options: the Search Options dialog box.
5. When you see the printer that you want in the list, click it to select it.

NOTE The list is updated each time you click OK in the Search Options dialog box.

6. Click the button you need to perform the type of work you need to do:
• For a quick, first-time installation, click Quick Configuration. See Novell NetWare Configuration for more information.
• To display job accounting information or configure settings for the selected printer, click Configure Printer.
• To configure NetWare file servers, queues, and the notify list for the selected printer, click Configure Network:
• With NetWare 3.x servers. The Configure Network button displays the Configure Network dialog box, which is used to manage queues, the notify list, and file server connections for the selected printer.
• With NetWare 4.x servers. The Configure Network button opens the NWAdmin utility, if it is installed; if NWAdmin is not installed, this button is grayed-out.
• To read detailed configuration information about the selected printer, click Printer Info.
7. To quit the PhaserShare Administrator, click Exit in the Main window.

Specifying search options: the Search Options dialog box

1. In the Main window, click Search Options; this displays the Search Options dialog box.

If you are logged on to an NDS file server, these buttons are grayed-out:

• File Server
• FS/Queue
• File Server by Print Server
• FS/Queue by Print Server
• Choose a Select by option to limit the number of printers in the list, or choose a Sort by option to present all the printers in a particular order. Choose only one select or sort option. To select or sort the printers in the list, follow the procedures given here:
• To select the printers in the list. In the Select by area, click the button for the selection option that you want to use. The selection option determines which printers appear on the list in the Main window.

The field at the bottom of the Select by area allows you to enter specific information after you have chosen a selection option. This field functions either as a fill-in field or a pull-down menu, depending on what selection option you have chosen. For example, if you choose Printer Name, type a printer name in the field. If you choose File Server, the field becomes a pull-down menu displaying the file servers your workstation is attached to. Select a file server from the pull-down menu. NOTE When typing the printer name or printer model, you may end any entry with a "wild card." Wild cards are an asterisk (*) to specify any group of characters and a question mark (?) to specify any single character.

• To sort the printers in the list. In the Sort by area, click the button for the sort option you want to use. The sort option determines the order in which the printers are displayed on the list in the Main window.
• If you want your chosen selection or sort option to apply each time you run the PhaserShare Administrator, check the Use setting at startup checkbox. If you leave the box unchecked, the next time the Administrator is started, the settings are All Xerox Printers and Print Server Name. When the Administrator is first installed, the setting for Select by is Printer Name*.
• To rearrange the list, click OK. To return to the Main window without rearranging the list, click Cancel.

When you select a Sort by option, the Select by option changes to All Xerox Printers. When you choose a Select by option, the Sort by option changes to Print Server Name.